Chapter Organizational Structure
Unite For Sight must approve all officers and volunteers who represent Unite For Sight in the community and at their university, and all volunteers must demonstrate professionalism and commitment. Unite For Sight chapters are required to adhere to Unite For Sight's chapter organizational structure with the specified officer positions. It is important that every chapter follows this successful organizational structure, and chapters may not assign other officer positions. Officers are required and expected to fulfill their duties, and the Chapter President and/or Unite For Sight may remove an inactive officer at any time.
2010-2011 Academic Year Officers Will Be Selected By Unite For Sight in February 2010
Officer selections for the 2010-2011 academic year will be made by Unite For Sight in February 2010. The selection process entails a short written application, a telephone interview, and a review of a volunteer's past contributions to the chapter through monthly service hour and monthly update submissions throughout the 2009-2010 academic year.
2009-2010 Academic Year Officer Positions
President (Chapter Leader)
The chapter president is the leader of the chapter, and this is the most important position within the chapter. It is the president's responsibility to ensure that the chapter is active with a minimum of two community-based events per month, that all volunteers promptly complete registration and training, and that the chapter strictly adheres to Unite For Sight's policies and procedures.
- Maintain communication with Unite For Sight, including biweekly phone conversations with the Unite For Sight Chapter Coordinator.
- Submit monthly updates through the chapter login system. The online monthly updates must include a description of all activities during the past month, as well as the minutes for all chapter meetings held during the month. The online monthly update must also include a list of activities and tasks performed by each officer during the month.
- Lead fundraising efforts. Sign and submit the monthly fundraising report.
- Ensure that all volunteers participating with the chapter have completed the mandatory registration and training.
- Collaborate with community centers to coordinate Unite For Sight vision screenings and vision education programs.
- Collaborate with schools for Unite For Sight vision education presentations.
- Delegate and closely monitor the involvement of other officers.
Chair
- Work with President of chapter to collaborate with community centers
- Once weekly, e-mail all volunteers a sign-up form for the week's upcoming vision screenings and vision education programs.
- The night before each vision screening, send a reminder e-mail to the volunteers with the time, day, and location of the screening.
- Be sure that all officers and volunteers complete their tasks in a timely fashion.
Vice President
- Assist Chairman with all duties
Vice President of Finance
- Identify university funding sources for university-based expenses, and apply for funding. (Fundraising by the chapter cannot be used for the student organization's expenses. For example, if a new visual acuity chart is to be obtained, the $10 funds must be received by the university student organization funding source, and not from the chapter's fundraising initiatives)
- Work with Vice President of Fundraising on international fundraising activities (at least $300/academic year)
- Fax all receipts to Unite For Sight (203-404-4975)
- Purchase necessary visual acuity chart. If funding is available from your university, you may want to purchase an eye model.
Vice President of Fundraising
- Coordinate monthly fundraising initiatives (see Fundraising Toolkit)
Vice President of Vision Screenings
- Help President to coordinate vision screening activities
- Ensure that all vision screening materials are in good shape and accounted for
- Make copies of completed Unite For Sight Vision Screening Background Information forms and fax the forms on a monthly basis to Unite For Sight (203-404-4975), or mail to:
Unite For Sight
31 Brookwood Dr.
Newtown, CT 06470Please make copies and send the copies so that you will also have the originals. Please send the packet of forms at the end of each semester.
Vice President of Vision Education
- Help President to coordinate vision education activities
Director of Membership
- Recruit student volunteers
- Publicity, including press releases to campus publications and e-mails to listserves
Director of Eyeglass Drive
- Coordinate eyeglass drive
- Extensive publicity about eyeglass drive