Chapter Organizational Structure
Unite For Sight must approve all officers and volunteers who represent Unite For Sight in the community and at their university, and all volunteers must demonstrate professionalism and commitment. Unite For Sight chapters are required to adhere to Unite For Sight's chapter organizational structure with the specified officer positions. It is important that every chapter follows this successful organizational structure, and chapters may not assign other officer positions. Officers are required and expected to fulfill their duties, and the Chapter President and/or Unite For Sight may remove an inactive officer at any time.
2011-2012 Academic Year Officers Will Be Selected By Unite For Sight in February 2012
Officer selections for the 2011-2012 academic year will be made by Unite For Sight in February 2012. The selection process entails a short written application, a telephone interview, and a review of a volunteer's past contributions to the chapter through monthly service hour and monthly update submissions throughout the previous academic year.
2011-2012 Academic Year Officer Positions
President (Chapter Leader)
The chapter president is the leader of the chapter, and this is the most important position within the chapter. It is the president's responsibility to ensure that the chapter actively fundraises and holds community-based programs, that all volunteers promptly complete registration and training, and that the chapter strictly adheres to Unite For Sight's policies and procedures.
- Maintain communication with Unite For Sight, including scheduled biweekly phone conversations with the Unite For Sight Chapter Coordinator during the regular working hours of 9am-5pm ET. The phone conversations are generally 5-15 minutes in duration.
- Submit monthly updates through the chapter login system. The online monthly updates must include a description of all activities during the past month, as well as the minutes for all chapter meetings held during the month. The online monthly update must also include a list of activities and tasks performed by each officer during the month.
- Lead fundraising efforts and community-based programs.
- Collaborate with schools for teacher training workshops and with community centers to train managers about free health coverage programs available for their clients.
- Ensure that all volunteers participating with the chapter have completed the mandatory registration and training.
- Ensure that the chapter is active with community-based programs and fundraising activities.
- Delegate and closely monitor the involvement of other officers. The President must maintain close communication with all other officers, including update reports from each officer on a weekly basis.
Chair
- Work with President of chapter to collaborate with community centers and schools.
- Work with Vice President of Fundraising Outreach and Vice President of Campus Fundraising to coordinate fundraisers.
- Once weekly, e-mail all volunteers a sign-up form for the week's upcoming community and fundraising programs.
- Be sure that all officers and volunteers complete their tasks in a timely fashion.
- On a weekly basis, submit an emailed weekly update report about the week's tasks to the President.
Vice President of Campus Fundraising
- Coordinate monthly on-campus fundraising initiatives (see Fundraising Toolkit) such as bake sales, on-campus benefit concerts, on-campus dances, tutoring for donations, etc.
- A minimum of one fundraising activity is required per month.
- On a weekly basis, submit an emailed weekly update report about the week's tasks to the President.
Vice President of Fundraising Outreach
- Coordinate monthly off-campus fundraising initiatives (see Fundraising Toolkit) such as donations of a percentage of profits from restaurants on a specified night, car washes, etc.
- Organize campaigns to fundraise among the family and friends of chapter volunteers using the online fundraising page.
- A minimum of one fundraising activity is required per month.
- On a weekly basis, submit an emailed weekly update report about the week's tasks to the President.
Vice President of Finance
- Identify university funding sources for university-based expenses, and apply for funding. (Fundraising by the chapter cannot be used for the student organization's expenses.)
- Work with Vice President of Campus Fundraising and Fundraising Outreach on fundraising activities
- Maintain financial records.
- On a weekly basis, submit an emailed weekly update report about the week's tasks to the President.
Vice President of School Outreach
- Help President to coordinate vision education activities in schools, including teacher training workshops and education programs for students.
- Submit the teacher training workshop pre- and post- test score report to Unite For Sight (email to rturkel@uniteforsight.org) within one week of each teacher training workshop.
- Develop curriculum to teach students at schools about eye health, and coordinate school eye health education programs.
- On a weekly basis, submit an emailed weekly update report about the week's tasks to the President.
Vice President of Community Outreach
- Help President to coordinate programs at community centers (i.e. soup kitchens, homeless shelters, libraries, nursing homes, etc.)
- Schedule training workshops for the staff and mangers of community centers. Train them to connect their clients with free health coverage programs. Submit the workshop pre- and post- test score report to Unite For Sight (email to rturkel@uniteforsight.org) within one week of each community center workshop.
- Order free brochures about eye diseases.
Vice President of Communication
- On-campus marketing about the Unite For Sight chapter.
- Recruit student volunteers through information sessions and email listservs.
- Publicize meetings and information sessions.
- Publicize fundraising events.
- On a weekly basis, submit an emailed weekly update report about the week's tasks to the President.